Every lease, HOA obligation, and insurance renewal — reviewed, confirmed, and maintained as a private ownership record.
Early access is founder-guided. Please do not upload sensitive documents until invited into private beta.
Lease renewal — 123 Test Ave
Notice window closes Jun 1, 2025
Insurance renewal — Brickell Condo
Policy expires Jun 15, 2025 · Action needed
Missing document — property tax bill
Edgewater Unit · Last period unconfirmed
Repair invoice — ready for CPA export
Coral Gables · $2,400 confirmed
Most rental owners track obligations across five different places — and find out something lapsed only after it costs them.
Signed once, filed somewhere, and rarely revisited — until a renewal window quietly closes.
Master declarations and amendments from closing, usually in a PDF no one can quickly find.
Renewal notices arrive by mail or auto-renew silently. Coverage gaps show up when you need them most.
Easy to miss across multiple properties, especially when they arrive at different times of year.
Scattered across contractor emails, text threads, and apps that never talk to each other.
The notice window is on page 12 of the lease. Most owners are guessing at the actual dates.
Upload any property document and Holdbase surfaces the terms that matter — dates, amounts, obligations, and missing fields. You review and confirm before anything saves as a record.
Document excerpt
RESIDENTIAL LEASE AGREEMENT
Property: 2401 Brickell Ave, Unit 4B, Miami FL 33129
Lease term: Aug 1, 2024 – Jul 31, 2025
Monthly rent: $3,250 due on the 1st
Late fee: $150 after 5-day grace period
Renewal notice: 60 days prior written notice
Security deposit: [... see section 4 ...]
What Holdbase extracted
Monthly rent
$3,250
Lease end date
Jul 31, 2025
Renewal notice window
60 days prior — alert set for Jun 1, 2025
Late fee
$150 after 5-day grace period
Security deposit
Not found in excerpt — review page 4
Insurance requirement
Not confirmed in document
All extracted information is reviewed before saving. Holdbase flags missing or unconfirmed fields so nothing saves as a confirmed record until you approve it.
Every record in Holdbase starts with a document you upload. Nothing is saved as confirmed until you've reviewed what the AI extracted.
Upload leases, HOA documents, insurance policies, tax bills, utility bills, and repair invoices. Any owner record that matters goes in.
Holdbase surfaces the dates, amounts, obligations, and renewal windows from each document. You review and confirm what is accurate before anything saves as a record.
Deadline alerts, risk flags, missing-document notices, and a biweekly owner briefing — each one built from records you have reviewed and confirmed.
AI extraction can make mistakes. All extracted information is presented for your review before saving. Holdbase is not a licensed property manager, attorney, CPA, or financial advisor.
Organized around the documents every rental owner already has.
Upload any property document and Holdbase extracts the key terms, deadlines, amounts, and obligations — so important details stop living buried in PDFs.
Never miss a lease renewal, HOA meeting, insurance renewal, or property tax deadline. Alerts are built from your confirmed records, not guesswork.
Get flagged when something needs your attention — a missing document, a lapsed policy, an unusual clause, or a deadline you haven't confirmed.
Every two weeks, Holdbase sends an owner briefing: what changed, what's due, what's missing, and what the AI noticed across your properties.
Ask questions about your confirmed records in plain English. If the data is missing or unconfirmed, Holdbase says so — no invented answers.
HOA rules, insurance renewals, homestead exemptions, and hurricane season timelines. Built with Florida ownership in mind. Designed for rental owners anywhere.
Two plans designed for the complexity of real rental ownership. See full plan details →
Founding offer: 50% off your first 3 months — locked in when billing launches.
For owners who want one place to organize documents, deadlines, risks, and property records.
For owners who need portfolio-level visibility across properties, entities, leases, bills, and risks.
Access is invite-only during early access. Request access and we'll reach out when your account is ready.
Preview the sample dashboard to see how Holdbase works. If it fits your needs, request early access — we're onboarding a small group of rental owners before opening broader access.